Zaaiko Support

Admin can view the status of all the requests (Approved, Pending, and Rejected requests) on the homepage. Admin can view the history of the asset requests made by all the users. Also, an option to search is provided based on each column of the request type.

Adding a New Asset Master

1. Admin clicks on the ‘Add New Asset’ button on the home page.

2. Admin enters the details (Item name, Department, Item category, Item type, Brand, Item status, Quantity, Quantity units, Low asset alert to are mandatory fields) and clicks on the ‘Save’ button.

The new asset is now added to the master list.

·By clicking on the ‘Export to Excel’ button, users can export their history of requests into an excel format.

·To add any fields to the ‘Master Forms’ which are common for all the users, click on the ‘Master Forms’ button as shown above on the home page.

Select the field that you would like to add to the form.

To add a new ‘Category’

a.Click on the ‘Add Category’ button

b.Enter the ‘Category Name’ (mandatory) and click on the ‘Save’ button.

To add a new ‘Department’

• Click on the ‘Add Department’ button
  
• Enter the ‘Department Name’ and ‘Department Head’ (mandatory fields) and click on the ‘Save’ button
• Saved details are added to the ‘Department’ list

To add a new ‘Brand’

• Click on the ‘Add Brand’ button
• Enter the ‘Brand Name’ and ‘Category’ (mandatory fields) and click on the ‘Save’ button.
• Saved details are added to the ‘Brand’ list

To add a new ‘Asset Status’

• Click on the ‘Add Asset Status’ button
• Enter the ‘Asset Status’ (mandatory) and click on the ‘Save’ button.
• Saved details are added to the ‘Asset Status’ list

To add a new ‘Asset Type’

• Click on the ‘Add Asset Type’ button
• Enter the ‘Asset Type’ and ‘Category’ (mandatory fields) and click on the ‘Save’ button.
• Saved details are added to the ‘Asset Type’ list

To add a new ‘Employee’

• Click on the ‘Add Employee’ button
• Enter the ‘Username or Email Address’, ‘User Role’, and ‘Department Name’ (mandatory fields) and click on the ‘Save’ button.
• Saved details are added to the ‘Employee’ list

To add a new ‘User Role’

• Click on the ‘Add User Role’ button
• Enter the ‘Username or Email Address’, ‘User Role’, and ‘Department Name’ (mandatory fields) and click on the ‘Save’ button.
• Saved details are added to the ‘User role’ list

To add new ’Approvers’

• Click on the ‘Add IT Approvers’ button
• Enter the ’Level 1- IT Department Manager’, ’Level 2- IT Store Manager’, and ’Level 3- IT Department Head’ (mandatory fields) and click on the ‘Save’ button.
• Saved details are added to the ‘IT Approvers’ list

1.Go through the details of the request and click on the ‘Accept/Reject’ button suitably. Add any comments if needed.

Home Page of the User Panel:

1. To request a new asset, the user can select the type of asset request.
2. For instance, if the user wants to request a ‘GS Material’, click on the ‘GS Material Request’ button.

1. User enters the details (Item Description, Category, Department, Quantity, Quantity Units, Department Manager: Level 1 Approver are mandatory). If it is needed in high priority, the user can check in the ‘High Priority’ checkbox. Any remarks or notes, specifications, and attachments (if needed) can also be added to the request.

1. User clicks on the ‘Add to list’ button which appears after entering all the details.
2. 1. User can save the request as a draft or submit the request accordingly.

     

   ·By clicking on the ‘Export to Excel’ button, users can export their history of requests into an excel format.